Generate Microsoft teams meetings directly from Springboard for interviews
This feature would allow the user to add MS teams conferencing links to interviews scheduled through Springboard, making booking interviews a more efficient and seamless process.
Currently, on "Create New Interview screen", there is a free text box displayed for "Digital Interview URL" field. The user can manually add video conferencing link into this box while creating an interview. The url is then shared with candidates, panel members, and recruiters (as configured).
This new capability removes the manual step by automatically generating a MS teams meeting link.
Microsoft teams is the only video conferencing solution currently supported, however other vendors may be added in future depending on client interest.
The integration is available for both Single and bulk interviews within Springboard.
Enable Microsoft teams
To schedule an interview using Microsoft Teams, you will need to setup a connection to your corporate MS Teams Exchange account from the Admin Console --> Online Meeting Connections.
IMPORTANT: Depending on how client organisation's have configured their Microsoft Exchange Server / MS teams to work with external applications such as Springboard, it may be necessary to coordinate some minor configuration settings with your administrator in order for MS Teams integration to work successfully.
Create a single interview with MS teams integration
There are two new fields being introduced as part of this change i.e. Interview Type and Video Conferencing.
On the “Create New Interview” screen, you will have to choose Interview Type --> “Online” and Video Conferencing --> “MS Teams” to use MS teams integration.
You will then fill all other interview details and click on “Save" button.
A candidate interview will be generated with MS teams link embedded within the email.
Create bulk interviews with MS teams integration
MS teams link can now be generated for bulk interviews. The functionality remains the same except that for bulk-interviews the link is generated after candidate is booked for the slot. The booking can happen either when recruiter books the candidate or when candidate self-books for an interview.
On the "Event Details” screen, you will have to choose Interview Type --> “Online” and Video Conferencing --> “MS Teams” to use MS teams integration.
Rest of interviews functionality remains as-is.
Please refer to this article How to: Enable MS Teams integration with Springboard if MS teams integration has not been set up on your Springboard instance.