Simplified Interviews Experience

With Release 7.42, we have simplified the Interviews booking experience. Here's the video elaborating the changes.  Interviews 2.0-20260313_134127-Meeting Recording.mp4

We have improved the Interview module with a series of interaction enhancements to make it easier to use and less overwhelming. The updated experience introduces clearer layouts, smoother interactions, fields show and hide based on relevance and usage, and new entry points that make key interview actions faster to access.

These improvements are designed to simplify interview management, improve adoption, and support a more intuitive experience for recruiters and hiring teams.

Key Benefits

• Improved user experience: Cleaner layouts and intuitive interactions make managing interviews faster and easier.
• Smart Field Display: Fields are now shown or hidden based on usage, reducing clutter and focusing on what matters.
• New Entry Points: Quick access to key actions throughout the module for smoother navigation.
• Enhanced Adoption: Simplified workflows and reduced complexity ensure the module is easier to use and less overwhelming for hiring teams.

How this works

Single Interviews:

For creating a single interview, i.e., creating an interview event where the recruiter, candidate and panel member have agreed upon a specific time, please follow the steps mentioned below.

1. On the candidates’ job grid, please right-click on Candidate Name --> select Manage Interviews --> Create New Interview.
2. Interview Name – This field is prefilled from the Job title and workflow step name, so that the user doesn’t have to type it in. However, it is editable and can be updated to a desired value.

1. Fill in fields like Interview Type, Location, and Start date for the event.
2. Start time: This field has been updated to a drop-down to select the timing more easily.

1. End time: This field considers the value selected on the Start time and displays options from there. However, if the preferred value is not available in the drop-down menu, then the user can type it in.
2. Appointment instructions: This field can be used to add any information to be sent to the candidate for this event. For example, arrive 15 mins before the interview, dress in formal attire, etc.
3. More Options: A new More Options checkbox is included on the interviews screen. On clicking it, the following fields are displayed:
   • Room
   • Status
   • Send Notification to the candidate
   • Send Notification to the panel member(s)
   • Attachments
   • Send reminder to candidate 24 hours before scheduled interview.

Note: Values for fields c-f are copied from the default communication settings as configured under Administration --> Admin Console --> Interview Auto Comms --> Single interview communication.

Generating interview slots or Bulk-interview:

A new action has been added to this menu, allowing you to create interview slots for candidate self-booking. Candidate self-book slots are time slots that recruiters can create on Springboard and make available for candidates to book themselves.

Instead of back-and-forth emails to find a suitable time, candidates can choose from the available slots displayed on the careers portal or via link received on SMS/email.

Please follow the steps below to create interview slots:

1. On Springboard, go to a job and click on the workflow step on which the interview slots need to be generated.
2. A side panel opens.

1. Fill in the details.
2. Interview Name - This field is prefilled from the Job title and workflow step name so that user doesn’t have to type in. However, it is editable and can be updated to a desired value.
3. Fill in fields like Interview Type, and Location.
4. Panel Members: The interview panel members can be added by selecting existing users from the drop-down. New users can be added using the Create New button.
5. No panel members check-box: This option can be used when recruiters want to create interview slots and share them directly with candidates, without requiring interviewer involvement, such as during a recruiter phone-screening stage.
6. If only one panel member is added, then the calendar view is displayed for slot generation.
7. The recruiters can paint the calendar, and slots will be generated.
8. The interview slots are generated for the panel member added, and with their current settings.

9. The settings can be edited by clicking on the pencil icon.

   

1. If no panel is selected or more than 1 panel member is added, then the interview slots can be set as bulk.

1. Fill in the details and click on the Generate button.
2. The More options check box contains more settings and configurations required for advanced settings. All these fields are existing settings that are not-so-frequently used, or used with default settings, hence wrapped under the check box.
   • Code: Unique code for the interview (existing field)
   • Room: Name of the room where the interview has to be conducted.
   • Cordinator: Name of the coordinator helping with the interview.
   • Status: Status of the interview.
   • Appointment Instruction:  This field can be used to add any information to be sent to the candidate for this event. For example, arrive 15 mins before the interview, dress in formal attire, etc.
   • Notes: Any specific notes or information for the interview event.
   • Self-Book: Defaulted to Yes as candidates should be able to book the desired slot themselves.
   • Self-book end date: By default, this is set to the interview date. You can adjust it by selecting a new date from the date picker.

15. Communication settings: The communication settings are hidden and are copied from the default settings configured at Admin Console --> Interview Auto Comms --> Bulk Interview Communications.

    The content is dynamic and changes based on the switched-on configuration.

    To display or edit the communication settings, click on the pencil icon.

The communication settings section expands, and the existing configuration can be updated and saved.

Note: The screen and changes on this screen are auto saved. For any reason, if you want to make any changes to the event, please use Synch with the event button to update the existing event.

Synch with the event: This option applies any changes made to all current and future interviews.

• Update any of the event or communication details.

 Delete: To cancel or delete the event along with these settings, click the Delete button on the bottom right.

Note: The existing entry point for creating interview slots has been updated to lead to the new Interviews interface.